The Special Events Coordinator, under the director of Special Events, is responsible for supporting the planning and execution of more than 100 special events annually.  

Essential Duties:

• Assist the Director of Special Events and Special Events Coordinator with the planning, development, and execution of all non-due's revenue-generating events to include:

Planning Items:

- Attend planning meetings, site visits, and tastings

- Assist in managing event registration through GrowthZone CRM

- Creating and maintaining SPECS sheets and Event Checklists

- Assist in communicating with sponsors to obtain guest names for their table and head table

- Assist in ordering food for internal meetings and events

- Assist in event décor projects

- Print name badges

- Assist in assembling supplies before events

- Assist with setup and execution of know-before-you-go emails

- Organize past sponsors in Excel

- Create event folders in the public drive

- Create maps for venue options

- Sending calendar invites and reserving the dates on the Master calendar

- Assist with securing caterer when needed & finalize menus

- Provide food and beverage counts to the venue

- Assist in finalizing setup or other event details

Execution Items:

- Provide customer service by answering inquiries

- Assist at events with setup, breakdown & manage event day registration team

- Assist in collecting outstanding revenue

- Assist with registration process at events

- Create and maintain VIP look book

- Assist the Coordinator with Mingle and Mixer logistic planning and execution